The Dispatcher issues Form D’s to
restrict or authorized movements. Form D’s are also issued to convey
instructions in situation not covered in the Operating Rules.
150. Issuing a Form D
For movements or other purposes requiring its
use, Form D must be issued by the Dispatcher. Form D’s must be
numbered consecutively each day beginning at midnight, and the number
must be prefixed with the letter designation of the issuing railroad
161. Completing Form D Properly
Information shown on Form D must be legible and
without erasure or alteration. Only authorized abbreviations may be
used in Form D’s. Commas must be used to separate numbers or locations
listed in series. Applicable Form D line numbers must be circled.
Employees must review the entire form for additional information.
Operators must keep an office copy of each Form
Form D’s must be addressed to those who are to
execute them, indicating the date and naming the location at which
each is to receive his copy.
a. Form D Addressed to Train
Form D’s for a train must be addressed to the
Conductor and Engineer, and to anyone who acts as a Pilot. These
forms must include the identity of the train. Scheduled trains will
be identified by the abbreviation “No.” plus the schedule number and
engine number, for example: “No. 101 Engine 903.” Extra trains will
be identified by the word “Extra” plus the engine number, for example:
“Extra 933.” If the engine belongs to another company, the company’s
initials must precede the engine number, such as in “Extra CN 2502.”
Blanket addresses may also be used, such as “Eastward Trains.”
b. Form D Addressed to a Track Car
Form D’s for a track car must be addressed to
the Foreman, Track Car Driver or Pilot. Track cars must be identified
by the abbreviation “TC” plus the letters and numerals of the
equipment, for example: “TC A8876.” If more than one track car is to
operate on the same Form D authority, the number of additional pieces
must be specified, for example: “TC 7922 plus 3.”
163. Photocopies; Additional Written Copies
A photocopying machine may be used to make
additional copies of a Form D. When a photocopying machine is used,
employees must examine each copy for completeness and legibility
When additional copies are written, Operators
must repeat them to the Dispatcher and initial them before the
Dispatcher’s name before delivering. The Dispatcher must ensure that
the Form D is repeated correctly. For each additional writing, the
Operator must keep an office copy showing the time and date of the
164. Examination Before Delivery
Copies of Form D’s made with pressure sensitive
or carbon paper must be examined for legibility before delivery.
165. Form D Delivery
The Dispatcher may personally deliver Form D to
addressed employees, or he may transmit Form D to an Operator, who
will then be responsible for delivering the Form D. Form D may be
physically delivered to addressed employees; it may be dictated to
them by radio, telephone, or in person; or it may be delivered to them
by electronic transmission.
a. Physical Delivery of Form D
When a Dispatcher or Operator physically
delivers one or more Form D’s to an employee, the Dispatcher or
Operator must complete the delivery portion of the top Form D in the
set delivered, indicating the numbers of all Form D’s delivered.
Receiving employees must see that the information shown in the
delivery portion corresponds to the Form D’s received, and must
deliver a copy of the Form D to other crews members addressed.
b. Dictation of Form D by Radio, Telephone
or in Person
Form D’s may be dictated only to employees who
are qualified on the Operating Rules. Form D’s must not be dictated
to or copied by an employee operating the controls of a moving train.
When dictating and repeating Form D’s,
employees must read aloud and plainly pronounce all applicable
preprinted and written portions. Numerals in lines 1 through 13 of
Form D’s must be pronounced digit by digit. For example, “105” will
be pronounced “one-zero-five.”
Before dictating a Form D, the Dispatcher must
specify the number of copies to be made if more than one copy is
required. The Dispatcher must not give “Time Effective” until Form D
has been repeated correctly. Once the Dispatcher has given his name,
receiving employees must repeat immediately from their copy in the
same order they were addressed, unless otherwise directed. Employees
must listen while other addressees repeat Form D and call attention to
any discrepancies. Once all addresses have repeated the Form D
correctly, the Dispatcher will give “Time Effective,” which must then
be repeated by the receiving employees.
When Form D is dictated to an employee on a
train, the receiving employee must ensure that employees on the train
who are addressed in the Form D receive a copy of it before reaching
the first location where employees must act upon the Form D. If
physical delivery of the Form D is not practical, the receiving
employee must dictate the Form D information to other employees
addressed, who must copy and repeat the Form D information.
When Form D’s are relayed by employees, the
dictating employee must follow the procedures outlined above for
Dispatchers. “time Effective” must not be transmitted until the
receiving employee correctly repeats the Form D.
c. Electronic Transmission of Form D
Employees receiving a Form D by electronic
transmission must examine each copy for completeness and legibility.
They must communicate with the Dispatcher to verify the number and
date of each Form D received.
166. Reading and Complying with Form D
Employees addressed must immediately read the
Form D and are responsible for compliance with its requirements. When
practical, Form D must be shown to other employees on the train or
track car. These employees must read the Form D and remind employees
addressed of the requirements of the Form D, if necessary.
167. Communication Failure
If communication fails before the Form D has
been give a “Time Effective”, trains addressed must not proceed nor be
given permission to proceed until communication has been
168. Errors Discovered
If an error is discovered in a Form D before
“Time Effective” has been given, the Dispatcher must direct receiving
employees to destroy their copies. The Dispatcher must mark “Void” on
his copy in the Form D booklet, t hen reissue the Form D under another
If an error is discovered in a Form D after
“Time Effective” has been given, the Form D must be cancelled.
169. Additions to Form D
Once a Form D has been given a “Time
Effective,” only the following information may be added to the form:
- Form D cancellation information. See Rule
177, “Canceling Form D’s.”
- Track is clear information. See Rule 805,
“Track Car Following Other Movements.”
- Additional line 2 authorities. See Rule 400,
“Occupying DCS Territory” and Rule 804, “Additions to Form D Line
- Additional line 3 authorities. See Rule 804,
“Additions to Form D Line 2.”
170. Delivery at an Interlocking or
When a Form D is to be delivered to a train at
an interlocking or controlled point, the Dispatcher must ensure that
blocking devices are applied to prevent addressed trains from leaving
the interlocking or controlled point without the Form D. These
blocking devices must not be removed until Form D has been delivered
or until the Engineer has acknowledged that he is to receive a Form D.
Blocking devices are not required at locations
where crews are required to inquire about Form D’s prior to departure.
171. Physical Delivery to a Moving Train
When a Form D is to be physically delivered to
a moving train, the train must not exceed 30 MPH until delivery is
effected. If delivery is not effected, the train must be stopped
172. Delivery to a Train That Will Have
Movement Restricted to Immediate Vicinity
When a Form D restricting the movement of a
train covers a portion of the track within 3 miles of the point of
delivery, the train must be stopped. Form D must be delivered before
the signal to proceed is displayed, unless the Engineer has been fully
advised of the situation.
173. Delivery to Relieving Conductor or
When a Conductor or Engineer is relieved, all
Form D’s and instruction that have not been fulfilled or canceled must
be delivered to the relieving Conductor or Engineer. The relieving
Conductor and Engineer must compare these Form D’s and instructions to
confirm that the information in them is the same.
The relieving crew must contact the Dispatcher
if they are unable to communicate with the crew they are to relieve.
The Dispatcher must ensure they have received all instructions
affecting the movement of their train before proceeding.
174. Receiving a Form D at a Temporary Block
When a TBS is placed in service, approaching
trains must be notified by Form D line 10 or Bulletin Order. Trains
must approach a TBS prepared to stop. They must not pass a TBS or
foul associated hand-operated switches without receiving a hand signal
to proceed from the Operator or verbal permission from the
Dispatcher. They must receive a Form D before departing a TBS on a
If a train passes the last holding point
(interlocking, TBS or controlled point) in approach to the TBS while
it is still open, and the train reaches the TBS after it is scheduled
to be closed, it must approach the closed TBS prepared to stop. It
must not pass this location without verbal permission of the
The Operator at a TBS must contact the
Dispatcher for instructions prior to permitting a train to depart the
TBS. When no Form D’s have been issued by the Dispatcher for a train,
the Operator must issue an unnumbered Form D addressed to the train.
The Form D must be completed as follows:
- The address and date portion must be
- “None” must be written in the delivery
- “Time Effective” must be indicated.
- The Operator must sign his name in the place
of the Dispatcher.
175. Speed Restrictions
Speed restrictions must be listed in sequential
order. The limits of the restriction must be designated by Timetable
locations, mile post locations, signal locations, bridge numbers or
catenary pole numbers.
When speed signs cannot be displayed
immediately, the Dispatcher must not use portions of a mile on the
Form D, unless used in conjunction with a physical characteristic
176. Effective Period of a Form D
Form D’s are in effect until fulfilled or until
Form D’s which have been fulfilled or canceled
must be marked with an “X” then retained and held available for
inspection for a period of 7 days.
177. Canceling Form D’s
Form D’s which need to be cancelled will
usually be canceled on the same form. Under some conditions, however
a Form D must be canceled by a separate Form D.
a. Canceling a Form D on the Same Form
A Form D will be canceled on the same form, as
- The Dispatcher must contact the addressee(s)
and state his intent to cancel the Form D.
- The Dispatcher must state the Form D number
and date, the cancellation time and date, and his initials.
- The Dispatcher and the addressee(s) must
record all cancellation information on the appropriate section of
their copy of the Form D.
- The addressee must repeat the Form D number
and date, and all cancellation information to the Dispatcher.
- The Dispatcher must ensure that all
cancellation information is repeated correctly.
When cancellation information is transmitted to
an employee on a train, the receiving employee must ensure that all
addressed employees on the train receive the cancellation information
and mark their Form D accordingly.
Operators who have received a copy of the
original Form D may be directed by the Dispatcher to relay
cancellation information to other employees.
The Dispatcher must not mark an “X” on his copy
of the Form D until he has canceled the Form D to all affected
b. Canceling a Form D by a Separate Form
When cancellation information is to be relayed by an Operator who does
not have a copy of the Form D to be canceled, the Dispatcher must
issue a separate Form D Line 13 o the Operator to cancel the original